The CCA now has seven standing and two special (ad hoc) committees up and running! A board liaison is appointed for each committee to work closely with the chairperson appointed from the community. Each committee is charged with a plan of work for 2015 designed to help move the organization toward its goals. These committees are a dynamic vehicle by which members can actively participate in shaping our neighborhood for the future. Read on to find out what each committee is doing and how you can get involved.
Charlotte Beautification Committee
Chair: Linda Paruta
Board Liaison: Donna Bour-Purdy
This committee is charged to provide gardens of natural beauty for the people who live in Charlotte and the many who visit. Tasks will be accomplished by volunteers who will plant and maintain the gardens and container pots in Ontario Beach Park and adjacent areas. Currently the committee is preparing for spring planting and mulching.
Chair: Donna Bour-Purdy
Board Liaison: Donna Bour-Purdy
This committee is charged with planning and implementing effective internal and external communication systems that support responsive, interactive and timely modes of communications between the board and community members using a variety of media outlets. The committee is also charged to assess the usefulness of current options and make recommendations regarding their disposition as well as suggest potential new applications.
Tasks include managing the CCA website, publishing the monthly newsletter, facilitating the CCA Facebook page, and sending email blasts to members to keep them informed. A plan is currently underway to phase in a redesign of the CCA website to make it more efficient, interactive and user-friendly.
Current members include: Donna Bour-Purdy, Fred Amato, Molly Clifford, Jacquie Gilmore, Kate Karshick, Barbara Kelley, Patrice Rosati, Mary Chambers
Assistant Editor: Work with editor to organize articles and advertising and compile the newsletter each month. Some writing required. Coordinate with Printer to submit completed file, review draft and pick up newsletters by 3rd Friday of the month. Follow up formatting to upload file to CCA Website once mailings are completed. Timing: Must be available for approximately one week starting the 2nd Thursday through the 3rd Friday to compile, review, and submit to printer.
Requirements: Knowledge of MS Publisher, or excellent knowledge of MS Word . Will be required to have MS Publisher on your laptop or PC. (CCA can help with purchasing if needed). Must be flexible during that week to make updates/corrections as needed in order to meet printing deadline.
Other needs include:
- Editing: Review, edit and format articles as they are submitted.Requirements: Must have PC and be adept at Word for Windows and email.Timing: A few hours per month, as articles arrive, generally between the 2nd Thursday and 2nd Friday of the month.
- Proofing: Review edited articles and compiled newsletter for grammar, punctuation, content.Requirements: good eye for grammar and punctuation.Timing: An hour or two per month, usually the 3rd Sunday/Monday of the month
- Newsletter Assembly: Add labels and mailing stickers for 300 newsletters.
- Timing: Depending on number of people, could be a few hours per month. The more people, the less time. Generally do this on the 3rd Saturday or Sunday of the month.
- E-Blasts: Emails sent to general membership and stakeholders at various times. Not scheduled, depends on issues that may arise including meeting cancellations, meeting updates, City announcements. Write content, circulate for review and send messages.Requirements: Must have a PC and able to use, or learn to use, MailChimp application.
- Facebook: update to CCA Facebook page based on current, local events in Charlotte or the City of Rochester.Requirements: Must be avid FB user and have flexibility to add posts daily if needed.
- Web Page: Work with other volunteers to add updates to the website including current events, newsletter archives, and pictures. Assist with current project to redesign website.Requirements: Must be avid technology buff. Willing to take on responsibilities to update the site as items arise.
- Historian: Collect and catalog historical documents pertaining to the Charlotte Community Association. Create a process for ongoing collection and cataloging.Requirements: An interest in history and passion to record it.
- Photographer/Videographer: Take and submit photographs of CCA and other Charlotte events for use in Social Media and Charlotte Community News.Requirements: own photography equipment (or even an iPhone) and ability to attend events and submit photos on a timely basis.
- General Media/Press: Create processes for the Board to communicate with the media as needed. Draft messaging for the Board to use.
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Board Liaison: Vacant
This committee is responsible for recruiting and retaining members and building community awareness of the CCA. Tasks include coordinating with the treasurer to maintain a master list of current paid members and advertisers, annual billing and membership renewals, taking attendance at general meetings and ensuring that voting members are identified when a vote count is needed. The committee is currently examining the benefits and best practices of multi-level memberships and advertising rates. It is also preparing an outreach effort to former members and advertisers who may wish to rejoin, as well as to businesses, schools, churches and other community groups to establish a relationship with them.
Board Liaison: Sue Roethel
This committee is required by the New York State Not-for-Profit Corporation Law (NPCL) that governs organizations like the CCA. It is charged to solicit and recommend nominations of candidates to fill board seats available in annual fall elections or through vacancies. The committee recently assisted in filling three board vacancies through appointments made by the board and approved by the CCA members.
Board Liaison: Gini Weslowski
This is a special (ad hoc) committee established this year and charged to ensure that the CCA upholds its membership and fiduciary responsibilities in accordance with New York State Not-for-Profit Corporation Law (NPCL). The committee has already completed tasks including hiring an attorney and an accountant to review potential compliance issues. It is currently reviewing the Certificate of Incorporation status and revising the by-laws for membership approval, in addition to creating a Conflict of Interest policy that will bring the CCA into compliance with NPCL. The work of this committee should be completed by July 2015.
Planning & Zoning
Board Liaison: Sue Roethel
This committee acts as the interface between the CCA and the City of Rochester on community development issues. It is charged to establish positive and productive working relationships with City officials on behalf of the Charlotte community. Committee members attend meetings, collect and share information, and advocate for the community’s best interests. They are also charged to outreach to other neighborhood groups to investigate potential partnership opportunities and to benchmark Charlotte initiatives with those of other communities. The scope of work includes immediate advocacy regarding current development projects underway such as the Port of Rochester Marina and Mixed-Use Land Development Plans, the Lake Avenue Improvement Project, and the Turning Point Trailhead Improvement Project.
Programming and Fundraising
Chair: Claire Golden
Board Liaison: Patti O’Brien
This committee is charged to develop a yearly schedule of programs to encourage community engagement, volunteer participation, and fundraising efforts for the organization. The team will coordinate volunteers for annual events sponsored by the City and create new events in partnership with other community groups to meet the fundraising goals of the CCA. Events completed to date are the annual Lakeside Winter Celebration, Kite Flight and Clean Sweep. Upcoming summer activities are the City’s new “Uplift” event and the annual CCA picnic. Fall events include the City’s “River Romance” and the annual Christmas Tree Lighting Ceremony. The committee is charged to create a major annual fundraising event that will become synonymous with Charlotte and help support the neighborhood’s charrette and vision plan. Some committee members have completed a food-handling safety course for certification that allows the CCA to obtain permits to sell food at events.
Safety & Security
Board Liaison: Jonathan Hardin
This committee is charged to foster neighborly relationships and effective communication between residents, businesses, schools, churches and other community organizations with the common goal of making Charlotte a safe, vibrant and inviting place to live, work and visit. It is charged to work with various agencies such as the Rochester Police and Fire Departments, Monroe County Sheriff’s Office, Towns of Greece and Irondequoit Police Departments, U.S. Department of Homeland Security, and Regional Transportation Service to ensure everyone’s safety and wellbeing. Specific tasks include attending monthly meetings of the Police and Citizens Interaction Committee (PCIC), establishing neighborhood watch groups and block clubs , coordinating PAC-TAC training, participating in the annual “National Night Out” event, investigating and reporting vacant “zombie” properties, and meeting with local school administrators.
To contact the Safety & Security Committee, email email@example.com.
Chair: Brian Labigan
Board Liaison: Vacant
This special (ad hoc) committee convenes once a year to coordinate the annual scholarship awards, which is a long-standing tradition of the CCA. Through various fundraising events, the CCA annual offers two $1,000 awards to eligible young men and women in the community to further their education. The program encourages them to get involved in the community and volunteer for activities. The committee coordinates the spring application and selection process and announces the winners at the annual summer CCA picnic.
The CCA board has established these committees to address a multitude of important neighborhood concerns. The agenda is aggressive because our neighborhood needs improvements that we all want to see. By joining any one or more of these teams, you can become an active participant in shaping the future of Charlotte! Volunteer today at firstname.lastname@example.org or 585-865-6101 or by contacting one of the CCA Board members.